"How to prepare a successful project proposal"


Duration: 1 week (5 days)

Dates: on request

Language: English 


About academy:

“Grant Writing Academy - how to prepare a successful project proposal” is aimed to develop basic and advanced competencies in project design and writing including problem identification, target groups analysis, understanding Logical Framework Matrix approach, applying ICT skills for project planning and budgeting, text writing and grant application management. It introduces the participants to existing funding opportunities as well as EU programs and tools and gives a deep insight into the application processes.


Why it is important to learn:

Getting access to international projects and grants as well as all related experiences is a necessary step HEIs have to take nowadays. Exchange in didactic approaches as well as mutual intercultural understanding is an absolute necessity in not only keeping your education’s standard, but widen it in order to increase its overall attractiveness and therefore appeal to more students, especially from abroad. Global networking and cooperation has to be intensified to ensure steady improvement of learning processes through the generation of synergetic effects between internationally connected HEIs.


What you will learn:

  - How to effectively use international funding opportunities for further development of your institution

  - How to develop topical projects efficiently and run an international project & programs office at your institution

  - How to professionally and strongly present your projects and manage application procedures


Who is the Grant Application Academy for:

Our training course is specifically targeted at university teachers, international offices staff, research departments’ staff as well as policy makers. It has relevance to all necessary participants in the development of international projects, the establishment of their framework and the taking of all planning-steps towards the implementation.




9:30 – 10:00 Grant Application Academy opening (how classes should be organized, introduction to participants’ kit, lecture vs. practical training, IT tools to be used, primary information sources and literature overview. Discussion: project concept, typology, lifecycle)

10:00 – 11:20 Lecture “Financing international projects” (overview of funding opportunities, EU programs and tools (Erasmus +, Jean Monnet, Joint Master Degrees, etc.)

11:30 – 12:50 Lecture “Managing international programs & project office (IPPO)” (project lifecycle vs. office staff, competences and functions, IPPO business cycle. Assignment: Annual IPPO work plan)

12:50 – 13:30    Lunch Break

13.30 – 14.50 Practical training “Project initiation” (Problem identification, stakeholder analysis, target group analysis, identifying problems and solutions based on the “Problem Tree” – “Solutions tree” tool, presentation of work results, discussion).



10:00 – 11:20 Lecture “Introduction to logical framework approach in project development” (LFM as a smart work plan of your project, vertical logics, zig-zag logics, “Noah’s Ark LFM” game)

11:30 – 12:50 Lecture “Logical framework matrix” (goals, objectives, results, indicators and sources of information verification, assumptions and risks)

12:50 – 13:30    Lunch Break

13.30 – 14.50 Practical training “Project logical framework matrix (LFM) development” (drawing up an LFM, presentation of work results, discussion).



10:00 – 11:20 Lecture “Work plan / Project activities” (typology of project activities, project lifecycle vs work plan)

11:30 – 12:50 Lecture “Work plan visualization tools” (Gantt chart as work plan visualization tool, step-by-step tutorial for creating Gantt charts in MS Excel / MS project applications)

12:50 – 13:30    Lunch Break

13.30 – 14.50 Practical training “Project work plan development” (drawing up project work plan and creating Gantt chart using MS Excel, presentation of work results, discussion).



10:00 – 11:20 Lecture “Project budget” (typology of project expenses, approaches for budget calculation (actual costs, unit costs, flat rate, lump sums etc.), planning project finances)

11:30 – 12:50 Lecture “Project budget (continuation)” (calculating project budget: step-by-step tutorial)

12:50 – 13:30    Lunch Break

13.30 – 14.50 Practical training “Project budget calculation” (calculating project budget per each of project activity using MS Excel, making project budget summary and project financing plan, presentation of work results, discussion).



10:00 – 11:20 Lecture “Project writing” (overview of most common application forms used by international funds / programs, project evaluation - criteria and procedures, project language vocabulary)

11:30 – 12:50 Practical training “Writing project-related texts” (developing content for sections Dissemination, Quality Assurance, Sustainability)

12:50 – 13:30    Lunch Break

13.30 – 16.30 Round table “Projects presentations followed by evaluation” (finalizing applications drafts, presenting developed projects, evaluating projects and awarding certificates).

16:30: Grant Application Academy closing



Participation Fee - USD 300

Price includes:

  • Participants’ kits
  • handouts
  • full access to all digital training components
  • lunch on all days of event
  • soft drinks and coffee / tea in breaks
  • seminar certificate in case of full attendance



Alexander Rytov – Deputy Head of Department for International Relations / Head of International Programs and Projects Office of the BSU. He has 20 years’ experience in management of internationalization at university, international marketing and communication, international programs and projects. For over 10 years he has been coordinating BSU project activity and managing international projects (Erasmus Mundus, CEI, V4Fund, Tempus, Erasmus+, Jean Monnet, UNESCO, etc.), organizing and hosting international events. Moreover he carried out a number of international research projects focused on academic mobility, international students and internationalization. His teaching activity covered such topics as international marketing, academic mobility, internationalization, international projects. He served as academic leader for the Jean Monnet module “EU funded projects design and management”. In 2015-2018 he has been a member of BFUG Advisory Group No. 2 on Support for the Belarus Roadmap for Bologna reforms. Furthermore, he is co-author of BSU Strategic Development Program for 2016-2020, different regulations & guidelines as well as author of the book “Youth mobility: the way to success” (Minsk, 2015). 

Artsiom Nazaranka – Senior Lecturer in History and Chairman of Young Scientists Council at the BSU Faculty of History. GCRF COMPASS Belarus National Team Leader. MA in History. Finished PhD course at the Department of Constitutional Law of BSU, Intensive program in human rights in RWI, Lund University. He is co-author of 6 educational standards, about 15 courses, experienced in grant-writing, developing and evaluation of curricula, ECTS as well as author /co-author/ of 7 textbooks for different levels. He took part in implementation of several international projects, incl. Jean Monnet Module “Ethnic Minorities in the European Union” (EMEU). Expert of Jean Monnet Project “EU funded projects design and management”. Artsiom is co-investigator for ERASMUS+ mobility projects with University of Kent and University of Malta as well as member of the UKRI International Development Peer-Review College. His research focuses on History and Law, ICT Law, EU studies, Public Administration, Information Management, Higher Education.


 Apply online:  https://docs.google.com/forms/d/e/1FAIpQLScQx63KeiYgpw2fT3BHSsZLh5_OWZvrkmLro1tVlf2Opf0Kzw/viewform

Venue: Belarusian State University, building of the Faculty of International Relations, 20 Leningradskaya Street, 220030, Minsk, Belarus


Contact us:

Belarusian State University, International Programs and Project Office

Program manager:

Vitaliya Zaitseva

+375 17 209-54-47

 This email address is being protected from spambots. You need JavaScript enabled to view it. 

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